Embroidery shop software · Built by an embroidery shop, for embroidery shops

Quote a custom order in minutes, not your whole afternoon.

Stop juggling wholesaler searches, manually calculating price, art emails, and QuickBooks just to send one quote. EMBquote turns the whole back-and-forth into a guided wizard, pushes the estimate to QuickBooks automatically, and runs the job through production from the same dashboard.

Start free trial See it in action

14-day free trial · no credit card up front · built by a real embroidery shop using it every day

Minutes per quote, not 30+
8,377+ live catalog products
0 retypes into QuickBooks
QUOTE WIZARD · STEP 5 OF 6 · REVIEW
Coastal Plumbing LLC · #ECE-202605-N4F2
DRAFT
Garment Qty Wholesale Sell Margin
K500 · PA Silk Touch Polo
Navy · S:5 M:8 L:6 XL:4
23 $11.20 $25.00 55%
L500 · PA Ladies Silk Touch
Black · S:3 M:5 L:4 XL:2
14 $11.20 $25.00 55%
Digitizing setup · NCDC-corner-3in
4 colors · one-time
1 $0.00 $45.00 100%
Wholesale cost $413.20 · Margin 52%
Total $921.50
Push to QuickBooks Estimate → Save as draft
The problem · 6 ways the old way is costing you

Quoting shouldn't take longer than the actual stitching.

Every shop owner we talk to is doing the same five-step quote dance — and losing margin on every order to the time it takes.

30+ minutes per quote Look up wholesale on SanMar. Switch tabs to S&S. Do markup math in a calculator app. Type it again into QuickBooks. Hit send. Pray they reply.
Customers go silent Email a quote and watch the thread die. Was the price too high? Did they pick a different shop? You don't know — there's nowhere for them to click, no way to nudge them.
Triple-entry data Build the quote on paper. Retype it into the email. Retype it again into QuickBooks. Hope you got the discount right. Find the typo two weeks later when the customer reads the invoice.
Art lives in your inbox Logo files, mockups, sewout photos, proof approvals — all buried in email threads. The customer asks "did you get the file?" and you have to scroll.
Production is a whiteboard Which orders are waiting on art? Waiting on digitizing? Waiting on the customer? You know — because you're holding the whole shop in your head.
You're the bottleneck Take a day off and nothing moves. The shop doesn't run without you because the system isn't a system — it's you.

EMBquote was built to fix all six. Here's how.

How it all connects · one tool instead of five

Everything your shop runs on, wired to one hub.

EMBquote is shop-management software for embroiderers. Wholesalers, your customers, QuickBooks, production, files, and email don't live in separate tabs anymore — they all flow through the same quoting engine, live and in sync.

  • Catalog sources
  • Your customers
  • QuickBooks & money
  • Production & ops

One quote, built once — and it lands everywhere it needs to.
No retyping into QuickBooks.

Coming soon HubSpot Xero Zoho FreshBooks ShipStation
How it works

Six steps. One QuickBooks estimate.

The wizard walks you (or your customer) through every choice a quote needs — decoration, garments, placements, customer, review, submit. No retyping, no spreadsheets, no surprises in QuickBooks.

  1. 1

    Pick how you're decorating

    Four ways to quote: embroidery, screen print, transfers, or contract decoration on garments your customer supplies. The wizard branches based on what you pick — embroidery asks where the logo goes and which threads, screen print asks how many ink colors and which placements, transfers ask for sheet size and quantity. You only see the questions that matter to your job.

  2. 2

    Browse the live catalog

    8,377+ products from SanMar and S&S Activewear, refreshed nightly so prices and stock counts are never stale. The biggest unlock: filter to in-stock only — stop quoting a hoodie the wholesaler ran out of yesterday and stop the "oh sorry, that's backordered until October" follow-up email. Also filter by category, brand, color, fit, size range, and material. Or paste a cart from any other wholesaler (Charles River, Augusta, Alphabroder, anyone) and EMBquote prices the lines with your markup.

  3. 3

    Build the cart

    Pick colors, set quantities per size, pick placements per line. Upload the customer's logo once and it lives on their profile for the next order.

  4. 4

    Pick your customer

    Start typing the customer's name. Existing customers autocomplete with their saved address, contact info, and logos. Brand-new customer? Type the name and add them inline — no need to leave the wizard. Repeat customers also carry their past pricing so you can match (or beat) the last quote they got.

  5. 5

    Review the cart

    Live price using your shop's quantity markup tiers. Adjust the cart however you need — change quantities, swap colors, drop in extra lines for rush fees, art fees, or setup charges. The total updates as you go.

  6. 6

    Submit → QuickBooks

    Save as a quote (lands on the dashboard) or as an order. Either way, EMBquote creates the QuickBooks estimate and links it back to the job. Zero retyping.

Editable quote cart

Quote like a cart, not a form.

Every quote on your dashboard has a live, editable cart. Search the catalog to add lines. Adjust quantity and unit price inline. Add per-line or order-level discounts with a required reason note. Stock badges show live availability per item.

  • Search-to-add from the same SanMar + S&S catalog the wizard uses.
  • Line-level & order-level discounts with reason notes that print on the estimate.
  • Live stock badges per item — green for in-stock, amber for low, red for backorder.
  • Voided revision history right under the cart so you can see what changed and when.
Nacoula Design Co · 3 lines
Editable
K500 · Port Authority Silk Touch
Navy · S:5 M:8 L:6 XL:4 = 23 pcs
in_stock$575.00
L500 · PA Ladies Silk Touch
Black · S:3 M:5 L:4 XL:2 = 14 pcs
low (12)$350.00
+
Digitizing setup (one-time)
NCDC-corner-3in · 4 colors
$45.00
Order discount: Returning customer 5%- $48.50
QuickBooks Estimate
#97041 · revisions pending
Total
$921.50
Save changes → push to QuickBooks
EMB·QUOTE
Edit cart · 3 changes
+ qty: 5 → 8
+ color: Navy → Black
+ discount: 5%
Pending save
Save
QuickBooks
Estimate #97042 · ACTIVE
Created · invoice-ready
Customer match: Nacoula
Total: $921.50
Just synced
Voided revision history
#97041 · qty edited11:42 AM
#97040 · color swapped9:13 AM
#97039 · initial estimateYesterday
QuickBooks Online integration

Two-way QuickBooks sync with a safety net.

Every quote lives in EMBquote first and QuickBooks second. Edit the cart, swap a color, change a quantity — nothing leaks into QuickBooks until you save. On save, EMBquote voids the prior estimate and creates a clean replacement. Your QuickBooks history stays accurate, and the voided trail stays attached to the job.

  • Hold-and-review: Printful-style draft orders for embroidery shops.
  • Estimate void-and-recreate keeps QuickBooks tidy through every revision.
  • Token auto-refresh — connect once, never re-auth.
  • Customer search & matching across your QuickBooks customer book.
  • Invoice email with a one-click View & pay invoice button via QuickBooks Payments.
QBO Estimate QBO Invoice QBO Payments QBO Customer Match OAuth refresh
Production dashboard

From quote to ready-to-stitch in one place.

Every quote and order moves through a configurable stage workflow. Filter by stage, decoration method, rush, customer, or assignee. Click a row to open a job, change its stage, attach the .DST file, send a proof, or push the cart to QuickBooks. Nothing lives in a separate spreadsheet.

  • Stage workflow: On Hold → In Progress → Ready, fully configurable per shop.
  • Per-user filter — each embroiderer signs in and sees only their jobs, with all the same stage controls.
  • Bulk select for fast stage transitions on stitch days.
  • Rush, overdue, waiting-on-customer pills at the top so you see the queue health at a glance.
EMBquote production dashboard showing 27 total jobs with pills for Open Quotes (16), Open Orders (8), Rush (0), Waiting Customer (2), Waiting Digitizing (0), Overdue (0). Filter bar with Stage, Decoration, Mode, Rush, Garments, Waiting on, Due before. Table below lists eight real jobs from Nacoula Design Co and Regression QA Customer with mode tags, decoration method, stage badges, totals, and submission dates.
● MY QUEUE5 jobs
?mine=1
Open jobs
5
Due this wk
3
In prod
2
Sewout
1
ece-202605-jpvpNacoula Design CoIn ProgressMay 28$1,994
ece-202605-rcs3Northstar AthleticsSewoutMay 29$8,237
ece-202605-mnsqCoastal Sports CoIn ProgressJun 02$546
ece-202605-hxlkRiverside SchoolsIn ProgressJun 04$458
My Queue · per-user filter

Embroiderers see only what they own.

Every embroiderer gets their own personal view of the dashboard — only the jobs they're assigned to, with the same stage controls as the full board. Bookmark it on each machine and they each land on their own queue. One click rolls back to the full board when you need to triage across the shop.

Your branded storefront · included with Pro

Give your customers a self-serve front door.

Every Pro shop gets a customer-facing storefront on its own domain — same SanMar + S&S catalog the wizard uses, your branding, your headline, your markup. Repeat customers search, drop logos on each cart line, and check out. Every order lands on your production dashboard as a quote — you still get the final review before it becomes a real order. The example below is East Coast Embroidery's storefront; yours will look like your shop.

  • Your branding — your colors, your logo, your tagline (the "Pick your canvas" headline below is ECE's; yours is whatever you set).
  • Same catalog the wizard uses, including live stock badges.
  • Per-line decoration config: placement, logo, sleeve, hat front, nape.
  • Saved logos: the customer's uploaded logos stay on their profile for the next order.
  • Hosted on your domain via CNAME, or at embquote.com/<your-slug> if you'd rather not bring a domain.
Example customer storefront — this one is East Coast Embroidery's, branded 'EAST·COAST EMBROIDERY · CUSTOM APPAREL · SINCE 1986'. A four-up grid of products from Hanes, Colortone, BELLA + CANVAS, and Next Level is shown with category filters on the left and a 'showing 24 of 8,377 products' counter.
The catalog · plus any other wholesaler you use

Live SanMar & S&S — or paste a cart from any other wholesaler.

SanMar and S&S Activewear are the two largest blank-apparel wholesalers in North America — and EMBquote indexes both, live, in the same search bar. You're not locked into either, though: paste a screenshot of your cart from Charles River, Augusta, Alphabroder, S&K, or any other site and EMBquote reads the lines, prices them with your markup, and drops them into the quote.

Live SanMarK500, ST660, PC54, every Port Authority and Sport-Tek style — pulled fresh, every night.
Live S&S ActivewearB5000, 5081, every Independent Trading and BELLA + CANVAS style — synced through S&S's live inventory API, refreshed every 15 minutes.
Paste any wholesaler's cartCharles River, Augusta, Alphabroder, S&K — anyone. Screenshot the cart, drop the image into the wizard, EMBquote OCRs the line items and prices them with your markup.
Real stock badgesGreen / amber / red per item. No more quoting a tee that's been on backorder for three weeks.
Your markup, baked inThree-tier quantity pricing applied automatically. The customer never sees wholesale. Override per style if you want to.
Per-shop overridesRaise or lower price on individual styles whenever you need to — your shop, your call.
1
Screenshot your cart on charlesrivertee.com, augustasportswear.com, alphabroder.com — anywhere.
2
Drop the image into the wizard's line-item step. EMBquote OCRs the SKU, color, size, qty, and unit cost.
3
Your markup applies automatically. The quote uses YOUR tier pricing, not the wholesaler's retail.
1 – 11 pieces
Sample tier
Highest markup. Most often used for one-off gifts, samples, or "I just want to try one."
12 – 35 pieces
Small order tier
Standard retail markup. The typical small-business uniform run.
36+ pieces
Wholesale tier
Lower markup, higher volume. Used for team uniforms, event swag, and corporate runs.

Three pricing tiers per shop. Override any individual style up or down whenever you need to.

Email automation & files

Eight emails, pre-written for every job stage.

Every shop owner spends half their day in email — confirming orders, sending proofs, sharing tracking numbers, asking for payment. EMBquote ships with eight pre-written templates, each one pulling in the job's customer, line summary, total, and links. Pick the right template from the job page, give it a quick read, hit send.

Eight templates, every customer touchpoint covered

Every template is on-brand, friendly, and personalized — the customer's name, the job number, the line summary, and the right link are all filled in for you. From the job page, pick the template you need, read the draft, send.

Every send is logged on the job page, so you can scroll back and see what was sent, when, and to whom. Proof approvals come back to the job too — when the customer clicks Approve, you see it on the dashboard.

Per-job file storage

Every job gets its own file shelf backed by Cloudflare R2. Drop .DST/.EMB digitized files, customer art, proofs, sewout photos, and shipping labels — all attached to the job, all available to your team.

Repeat customers' logos are saved to their profile so you can pull them up for the next order.

Integrations

It plays well with the tools you already use.

What's in the box today, and what's on deck.

QuickBooks Online
Estimates · Invoices · Payments
Available
SanMar
Live catalog · 8,377+ products
Available
S&S Activewear
Live catalog · brand-wide
Available
QuickBooks Payments
View & pay invoice button
Available
HubSpot
CRM sync · customer match
Coming soon
Xero
Estimates · Invoices
Coming soon
Zoho Books
Estimates · Invoices
Coming soon
FreshBooks
Invoicing for solo shops
Coming soon
ShipStation
Labels · tracking sync
Coming soon
Pricing

One price. No per-user. No per-seat.

Try Pro free for 14 days. No credit card up front. After the trial, pick the tier that matches your shop.

Starter
$0 / month

For shops just trying it out. Always free, with limits.

  • Up to 25 quotes / month
  • SanMar catalog browsing
  • Production dashboard
  • Email templates
  • QuickBooks sync (manual)
Get started
Pro
$49 / month

For working shops. Unlimited everything, two-way QBO, multi-user.

  • Unlimited quotes & orders
  • SanMar + S&S Activewear
  • Two-way QuickBooks sync
  • Customer storefront on your domain
  • Multi-user with role-based access
  • R2 file storage per job
  • 14-day free trial
Start free trial
Enterprise
Custom

For multi-shop operations and custom integrations.

  • Everything in Pro
  • Multi-shop tenancy
  • Custom catalog imports
  • Per-shop markup tier overrides
  • Priority support
  • Custom integrations
Talk to us
Frequently asked

Quick answers.

Most of these get asked on the first call. If yours isn't here, email hello@embquote.com.

What is EMBquote?

EMBquote is embroidery quoting and shop-management software. It is a multi-tenant SaaS that lets embroidery shops browse SanMar and S&S Activewear catalogs, build quotes in a six-step wizard, push estimates to QuickBooks Online, and run production from one dashboard.

How long does it take to build a quote?

Most quotes take a few minutes. The wizard has six steps: pick a decoration method, search the catalog, configure sizes and placements, add a customer, review the cart, and submit. The estimate is pushed to QuickBooks automatically.

Does EMBquote integrate with QuickBooks?

Yes. EMBquote has two-way QuickBooks Online sync. When you save a quote it creates a QuickBooks estimate. When you edit the cart and save again, EMBquote voids the old estimate and creates a clean replacement — your QuickBooks history stays accurate, and the voided trail stays attached to the job.

Invoices include a QuickBooks Payments "View & pay invoice" link so customers can pay online.

Which wholesalers does EMBquote support?

EMBquote ships with live SanMar and S&S Activewear catalogs. Other wholesalers — Charles River, Blue Generation, Augusta — can be added as "Other Wholesaler" line items where you paste a cart and EMBquote prices them using your shop's markup tier. We add more direct catalog integrations as shops ask for them.

Can my customers place orders themselves?

Yes. EMBquote includes a customer-facing storefront at the root of your domain. Customers search the catalog, configure decoration on each cart line, upload a logo, and check out. Every order lands on your production dashboard as a quote for your review before it becomes a real order.

How does the production dashboard work?

Every quote and order moves through a configurable stage workflow: On Hold → In Progress → Ready. Filter by stage, decoration, rush, or assignee. Embroiderers can switch to "My Queue" with one click to see only the jobs assigned to them. Each job has its own page with art files, sewout photos, customer emails, and the editable cart.

What is "hold-and-review" for QuickBooks?

Hold-and-review is the safety net. When you edit a quote that already has a QuickBooks estimate, the changes are staged in EMBquote's cart until you click "Save changes → push to QuickBooks." On save, EMBquote voids the old estimate and creates a clean new one. The voided history stays attached to the job, so you can always see what changed and when.

Think of it like Printful-style draft orders: nothing leaks into QuickBooks until you commit.

Is there a free trial?

Yes. Every new shop gets a 14-day free trial of the Pro tier — no credit card required up front. After 14 days you pick Starter (free, limited), Pro ($49/month), or Enterprise.

Who built EMBquote?

EMBquote was built by the owner of East Coast Embroidery, a working embroidery shop in Rhode Island that's been decorating apparel since 1986. Every off-the-shelf shop-management tool we tried either ignored QuickBooks, ignored production, or was built for sign shops and screen printers who don't think about digitizing or sewouts. So we built the thing we actually wanted to use. East Coast Embroidery is the founding tenant — we run the entire shop on it, every day.

Why we built this

We built EMBquote because nothing on the market fit how an embroidery shop actually runs.

We've been running East Coast Embroidery — a working embroidery and decorated-apparel shop in Rhode Island — since 1986. Every off-the-shelf shop-management tool we tried either ignored QuickBooks, ignored production, or was built for sign shops and screen printers who don't care about digitizing or sewouts.

So we built the thing we wanted to use. We run on it every day. If it works for us, it'll probably work for you.

— East Coast Embroidery

Quote your next order in minutes.

Try Pro free for 14 days. Wizard, dashboard, two-way QuickBooks sync, customer storefront. No credit card up front.

Start free trial → See the 6-step wizard

14-day free trial·No credit card up front·Cancel anytime·Built in Rhode Island